EXHIBIT [id letter]

Special Conditions

[name of program] PROGRAM

[subrecipient name]

Attend Training Curriculum:

Within XX (XX) days after this SRA is executed, Subrecipient shall participate in capacity-building activities directed at the development and implementation of effective internal controls of federal awards to ensure that the entity can manage federal awards in compliance with federal statutes and regulations. Subrecipient must complete the PRDOH Core Curriculum through its Learning Management System.

Needs Assessment:

Within XX (XX) days after this SRA is executed, Subrecipient shall participate in a Needs Assessment with PRDOH Staff and/or a PRDOH Technical Assistance Provider (TAP) and shall complete the recommendations resulting from the Needs Assessment to improve organizational capacity.

Staffing and Training Plan:

Within XX (XX) days after this SRA is executed, Subrecipient shall develop or update a staffing and training plan that identifies specific personnel responsible for implementation and compliance of key requirements, including citizen complaints, financial management, internal controls, procurement, monitoring, and CDBG-DR specific requirements (e.g., national objective) and submit the plan to the Program POC and Subrecipient Management Unit.

Policies and Procedures:

Within XX (XX) days after this SRA is executed, the Subrecipient shall develop, update, and implement all policies and procedures in compliance with PRDOH CDBG-DR policies and state and federal regulations.

Conditional Grant Award:

The Subrecipient may not access more than five percent (5%) of its total CDBG-DR award until the following condition(s) are met:

Insert condition

Insert condition

Insert condition

Organizational Chart: Within XX (XX) days after this Agreement is executed the Subrecipient shall submit to the PRDOH CDBG-DR Program an updated organizational chart for offices and divisions of the Subrecipient participating in the implementation and management of the CDBG-DR awarded funds, that clearly demonstrate appropriate segregation of duties in compliance with the Standards for Internal Control in the Federal Government established by the GAO, and in compliance with 2 C.F.R. § 200.303. Furthermore, the organizational chart shall also include the position, title, and employee’s name, clearly establishing the segregation of duties, including the finance division.

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